Book Birds
Legal & Privacy
Privacy Notice
Newsletter signups
If you choose to subscribe, we need your email address to send The Book Birds Letter, which includes book recommendations, events and updates. Our lawful basis for sending the newsletter is your consent. Your first name, surname, town or area, reading preferences and interest in a future chapter are optional. If you share your name, we use it to identify and address you.
We record when you signed up, which signup form and wording you saw, and a broad source category when available, such as Instagram or search. We keep signup records to demonstrate consent and honour your choices. We use your town or area, optional preferences and broad source category under our legitimate interests in planning local chapters, improving content and understanding how readers find us. You can object to this use through our Contact page.
Audience reporting and website traffic
We use anonymous audience totals and summaries to understand the club and to describe it to prospective sponsors, advertisers and partners. We do not share individual subscriber records with them.
If we enable Cloudflare Web Analytics, we use it to understand visits, page views, broad geography and referring websites. It does not use analytics cookies or advertising profiles, and we keep website traffic reports separate from the subscriber list. Our legitimate interest is understanding how people find and use the site so we can improve it.
Contact form
We use your email address and message to respond to your enquiry and keep a record for as long as needed to resolve it. Our lawful basis for general enquiries is our legitimate interest in responding to messages. For data protection requests, we use the information to meet our legal obligations.
Who handles your information
Cloudflare hosts the website, provides Turnstile to protect forms from abuse, and stores club records in its D1 database. Turnstile processes technical information, such as your IP address, to check that a submission is genuine. We use these checks in our legitimate interest in protecting the site and its users.
Formspree receives our newsletter and contact form submissions. When you register for Writers’ Nest, we save your email and activity choices in D1 and send those details to Formspree so we can receive a notification.
Our service providers may process information outside the UK, including in the United States. Contact us for details of the safeguards applicable to a transfer and how to obtain a copy.
Club registrations and member records
We use your email address, selected activities, event registrations and any enquiry you send to organise club activities, manage places and respond to you. We do this under our legitimate interests in running Book Birds. For invited member accounts, we use your email address, account status and sign-in records to provide access and keep accounts secure.
For the Members’ Club waitlist, we store your first name, email address and agreement to receive launch updates. We use your consent to contact you about the launch. Joining the waitlist does not subscribe you to the newsletter.
Unsubscribing and retention
You can withdraw your consent at any time by replying to a newsletter or asking to unsubscribe through our Contact page. Withdrawing consent does not affect processing that took place before you withdrew it.
We keep your details on the active list while you are subscribed. When you unsubscribe, we remove you from the active list and remove your audience preferences from the working register. We may keep a limited record for as long as needed to honour your opt-out or demonstrate compliance. Anonymous audience totals may be kept for longer to show trends.
We keep club enquiries and activity or event records while we need them to respond, organise the activity and handle follow-up. We keep waitlist details while planning the launch and sending launch updates, unless you withdraw consent sooner. We keep member records while the account is active and afterwards only as needed to resolve outstanding matters or meet legal obligations.
To withdraw from the waitlist or request deletion, contact us using the link below. Where deletion applies, we remove the relevant records from our active systems and address copies held by our service providers. Deleted D1 records may remain recoverable for up to seven days through Cloudflare’s backup service.
Your data protection rights
Depending on the circumstances, you can ask us to give you access to your personal information, correct or erase it, restrict its use, or provide it in a portable format. You can object to its use for direct marketing at any time.
To exercise your rights, use our Contact page. You can also complain to the Information Commissioner’s Office (ICO).
Company details
Sandy Ray Ltd operates Book Birds and is responsible for how personal information is used on this site.
Registered in England & Wales · Company no. 15095227
Registered office: 54 Cliffe High Street, Lewes, BN7 2AN.
Contact: Book Birds contact form.